Client communication can be a time sink. With AI tools like ChatGPT and Claude, you can draft polished emails quickly – and still sound like a human. Here are three copy/paste templates you can adapt in minutes.
1) Project Update Email
Subject: Quick project update
Hi {{name}},
Here’s a quick update on {{project}}. We’ve completed {{milestone}}, and next up is {{next_step}}. We’re on track for {{date}}. Shout if you want to review anything sooner.
Thanks,
{{your_name}}
AI assist: Paste bullet points from your notes and ask your AI tool to turn them into a friendly, concise update.
2) Proposal Follow‑up Email
Subject: Anything I can clarify?
Hi {{name}},
Checking you received my proposal for {{project}}. If you have questions on scope, budget or timelines, I can offer options. Want to jump on a quick call?
Best,
{{your_name}}
AI assist: Ask for a polite, low‑pressure follow‑up in your tone and edit any phrases that sound too formal.
3) Post‑Project Testimonial Request
Subject: Quick favour?
Hi {{name}},
Great working on {{project}}. If you’re happy with the result, could you share a short testimonial (2–3 lines) about the experience? Totally fine to say no!
Appreciate it,
{{your_name}}
Bottom line: Use AI for speed; you supply judgement, boundaries and the human touch.